Project Management Tool Training in Malaysia

About this course

Total PDU : 14
Duration : 2 days
Course Overview

Plan and Monitor with Scheduling tools is a course which will aid Project Managers, Schedulers, Project Engineers and also Project Members to keep projects on track, on time and within the budget. This will also aid Schedulers to Improve visibility into conflicts and utilization resources and tasks in a project. This module also provides sound Project management principles to shape the mindset of all project members to add value to a project.

Target Audience

This course is tailored for project team members, project leaders and project managers who have some knowledge of using scheduling tools (e.g. MS Project)

Learning Outcomes

At the end of this course, participants will comprehend:

  • Project Management Life Cycle & PMI®’s knowledge areas
  • Importance of a comprehensive project plan
  • How to manage the schedule
  • How to manage the budget
  • How to develop an Integrated Project Plan using tools (e.g. Microsoft Project)
  • How to Monitor & Control Projects Effectively
  • Tracking Progress on task and Assignments
  • Project Close Activities including Lessons Learned
Course Outline

This course includes the following:

  • Project Management Framework
  • Importance of Planning
  • Project Management Tools
  • Introducing a Tool (e.g. Microsoft Project)
  • The benefits of the Tool
  • Practical: Show the Tool
  • Components of a Plan
  • Product & Project Scope
  • How to do Requirement Gathering
  • Project Scope
  • Practical: Select A Case Study
  • Practical on Tool: Create a Project Folder
  • Practical on Tool: Assign holidays in Project Calendar
  • What is a Work Breakdown Structure (WBS)
  • Create WBS (e.g. Hierarchical or Mind Mapping)
  • Practical-Create a WBS for the selected business case
  • Identify Work Packages
  • Perform a WBS Quality Check
  • Practical on Tool – Create WBS
    • Decompose the WBS to Activity List
    • Sequencing Activities
    • Understanding the Early Start, Early Finish
    • Estimating Durations
    • Identify the critical path & Float
    • Practical – Draw a network diagram
    • Benefits using Critical Path Method (CPM) scheduling
    • Identifying Milestones
    • Practical on Tool – Decompose WBS further
    • Practical on Tool – Insert Predecessors and Successors
    • Practical on Tool – Insert Durations
    • Practical on Tool – See the Critical path and the float
    • Practical on Tool – Document Tasks
    • Understanding People
    • RACI Matrix
    • Practical – Draw a RACI Matrix
    • Develop a Resource Management plan
    • Practical on Tool
  • Examining resources allocations over time
  • Create a Resource Calendar
  • Resource Levelling overall
  • Assigning resources to tasks
  • Assigning material resources to tasks
  • Cost Time Resource (CTR)
  • Understanding Effort Driven
  • Cost Management Plan
    • Plan on how and who will be managing cost
    • How to estimate costs
    • Estimate Costs
    • Prepare Budget
    • Practical on Tool – Assign estimates
    • Practical on Tool – Budget
    • Plan how to Monitor Cost through Earned Value Analysis
    • Identify the project manager’s role in cost control
  • What are Baselines
  • Practical on Tool – Set Baselines
  •  Communication
    • Schedule and Cost S-Curves
    • Practical on Tool – Prepare Reports
  • Create a Custom Report
  • Modify a Custom Report’s Header and Footer
  • Add a Picture to a Report
  • Modify a Custom Report’s Margins
  • Print a Custom Report
  • Correct Plan with changes
  • Practical on Tool – Finalise Baselines
  • Monitoring & Controlling Project
  • Importance of tracking your scope, schedules & budget
  • Practical – Case Study: Scenarios introduced
  • Practical on Tool – Update your schedules
  • Practical on Tool – Monitor your baselines
  • Practical on Tool – Check on CPI and SPI
  • Schedule Compression – Fast-tracking or Crashing
  • Project Close
  • What is expected from Administration Closure
  • What is Lessons Learnt
  • Practical on Tool- Capture Lessons Learnt by comparing Actual to Baseline